Legacy Data Management

Powerful Methods for Strategic Backup Tape Reduction and Review

Legacy data may be your organization’s largest dormant liability. Where within your organization are backup tapes located? Are they accessible? What information do they contain that could be important to future litigation or investigations? Not knowing where your company’s legacy data is, what you need to keep, and what you can defensibly dispose of, can result in millions of dollars in downstream review with each new matter that arises.

Whether clients have thousands or hundreds of thousands of backup tapes, H5 delivers the specialized expertise that companies and law firms look to. Through the identification, collection, and categorization of potentially relevant data, our services significantly reduce downstream review costs – and the potential liabilities - associated with legacy data. Our approach enables clients to leverage a single investment to meet multiple objectives: discovery response, legal hold order management, and litigation readiness.

Our Approach

At the core, we are experts in information retrieval – a practice distinct from the disciplines of law and corporate IT. We address the range of complex information retrieval problems associated with legacy data by combining professional services, advanced proprietary technologies, and specialized expertise. Through this approach, we capture lawyers’ relevance judgments and automate the assessment of information across backup tapes to find the information clients need, while keeping the number of tapes subject to restoration to a minimum. Learn about our process.

Our all-in fee structure provides budget certainty and generates significant cost savings for our clients over their best available alternative. Learn about our benchmark analyses.

Services

We collaborate closely with our clients and their legal advisors, IT staff, and records management personnel to understand their objectives and the areas of highest potential risk or cost resulting from unmanaged legacy data. We provide a customized approach that meets clients’ specific needs. Our services include:

  • Data landscape consulting
  • Identification, inventory, and collection of physical media
  • Sampling strategy and execution
  • Content cataloging
  • Reliable segregation of legacy data that is accessible or likely to be relevant
  • De-duplication, culling, and filtering
  • Media restoration into native formats 
  • Extraction and processing
  • Document review and categorization based on client-defined criteria
  • Development of a reasonable and repeatable process to segregate and dispose of legacy data that is inaccessible or unlikely to be relevant
  • IT consulting and data management, including hosting, data transfer and migration, and workflow integration with archives or litigation repositories
  • Credible and thorough analyses of the reasonableness and soundness of the steps taken in the process

What Sets Us Apart

The world’s best companies and law firms rely on H5’s specialized expertise for:

  • More consistent, accurate, and cost-effective results than any alternative review method, as proven by independent industry and academic studies
  • Budget certainty and guaranteed return on investment
  • Significant reduction in downstream review costs with faster access to a consolidated and organized collection of potentially responsive documents
  • Reduced risk of unnecessarily preserving non-relevant (but potentially harmful) information and of destroying information that should be preserved
  • Material reduction in the cost of unnecessarily storing and managing backup tapes
  • Better-informed decisions based on statistically valid performance metrics

We are prepared, if requested, to provide oral and written testimony that demonstrates the reasonableness of clients’ decisions in selecting our process, and of the process itself.

Learn more about what makes us different.